After School Care Parent Handbook - SportsWorld Thank you for choosing the YMCA SportsWorld After School Program. Our after school program caters to children attending pre-kindergarten through fifth grade. The program provides supervised activities which improve physical, social and intellectual skills, while focusing on the four core values of Caring, Honesty, Respect and Responsibility. The child to counselor ratio is 15 to 1. The program operates from school’s dismissal until 6:15 p.m., Monday through Friday.  See the program hours and costs. The SportsWorld After School Program is designed to meet the following goals: 1. Learn to appreciate oneself, gain confidence and self-esteem 2. Develop positive relationships 3. Learn new skills 4. Learn to appreciate diversity 5. Develop values of Honesty, Respect, Responsibility and Caring Children will participate in a variety of activities, such as gymnastics, rock climbing, roller skating, arts & crafts, character building and homework time. Although we have access to a multitude of things, no activity can be guaranteed for any specific day. ENROLLMENT PROCEDURES All participants must fill out a SportsWorld After School registration form to participate. The registration fee and the first week’s tuition must be paid in-full at the time of registration. All other weeks are due the Wednesday of the week prior to the week they are attending. At the time of initial registration, you must commit to how many days a week your child will attend. If a child is absent, you will still be responsible for the full payment of your committed time. Once your spot is reserved at registration, you are responsible for all subsequent payments. TRANSPORTATION IS PROVIDED FROM MOST MARTIN COUNTY PUBLIC SCHOOLS. THERE IS NO ADDITIONAL FEE FOR TRANSPORTATION. We currently pick up from PCE, BCE, CGE, JBE, JDP, CLE, PWE, & FAWE. REFUND POLICY • At the time of registration participants must commit to a specified number of days per week. Despite your child’s attendance, you will be responsible for all subsequent weeks after registration (until proper notification of canceling is received.) • No refunds or credits will be issued for days missed unless there is a medical situation. •Medical situations that result in missed days must be supported by a written acknowledgment from a licensed medical practitioner. We will then extend a credit on your account, prorated from the DATE WE RECEIVE the written medical acknowledgment. Retroactive requests for medical credit will not be granted. •You may cancel your enrollment at any time. All fees are non-refundable, non-transferable. SNACK A daily afternoon snack & drink will be provided by the YMCA SportsWorld. Please inform us at registration if your child has any food allergies. If you wish, you may send money for additional purchases at our snack bar. Money can be securely kept in their snack bar account. PICK UP POLICY A photo ID is required at sign out. Parents must notify the after school program in writing if your child is to be picked up by someone other than a parent. LATE PICK UP POLICY Parents will be assessed a late pick-up fee of $1 per minute, per child for anyone picked up later than 6:15 p.m.. These fees are to be paid before your child returns to the program. Please notify us if an emergency situation should arise. Our phone number is (772) 223-1606. DRESS CODE & WHAT TO BRING Please send your child in clothes that are cool, comfortable and easy to manage. Socks are required for skating. Children may bring their own skates or use the quad skates or roller blades that are provided free of charge. Personal belongings such as Game Boys, portable stereos, CD players, toys, etc. are not recommended. The YMCA, its director, and its counselors reserve the right to revoke use of such items at their discretion. The YMCA is not responsible for lost or stolen items. Items unclaimed at the end of the month will be donated to a local charity. EARLY RELEASE DAYS There is no extra charge for Martin County early release days. Just like regular school days, your child will be brought to SportsWorld directly after school dismissal. Your child will have the opportunity to skate on these days, so don’t forget their socks! DAYS OFF FROM SCHOOL This program operates from 9:00 am to 6:15 pm on most days off from Martin County schools. (Complimentary drop off at 8:00 am.) We offer an action packed day of supervised gymnastics, skating, rock climbing, soft play and many other activities. Please see the one-day camp flier for rate information. This rate is not included in your after school tuition. To keep ratios down, parents must pre register 1 day in advance. Your regular weekly tuition will be pro-rated for days out of school. Rates are determined based on the published daily rates. DISCIPLINE POLICY We ask for your help to ensure that your child's conduct stays within the limits of acceptable behavior while attending our programs. Please take the time to review the rules with your child. Only constructive methods of discipline such as redirection or natural consequences shall be used to promote appropriate behavior. Occasionally, children are not responsive to these methods. In that case, behavior will be handled with a time-out solution, loss of special privileges, parent conferences, suspension or expulsion. ILLNESS/ACCIDENT POLICY • If a child becomes ill during the day, the parent will be notified and asked to pick-up the child as soon as possible. • The YMCA has a No Nit (lice eggs) policy. Children with lice or nits will not be accepted for care. •Every precaution is taken to assure the health and safety of your child. However, bumps and bruises do occur. As a courtesy to parents we will notify you of these occurrences when you pick up your child. MEDICINE POLICY Please inform us on the registration form if we need to be alerted to any medical information regarding your child. The YMCA staff does not administer medications. DID YOU KNOW? YMCA staff members work by a code. This code was put in place to establish appropriate employee behavior. Here are some of our expectations of employee conduct. •YMCA employees are expected to conduct themselves in a manner that will not reflect adversely on the YMCA. •If a single child is left to the supervision of 1 employee, that employee is required to position themselves to be visible by others. •Staff shall never leave a child unsupervised. •Staff will portray a positive role model for youth. •Staff may not release children to anyone other than the authorized parent or guardian. Staff who do not recognize the custodial parent or legal guardian must ask for identification and check it against file information. •Staff may not be alone with children they meet in YMCA programs outside of the YMCA. This includes babysitting. For a complete copy of the YMCA of the Treasure Coast Employee Code of Conduct, if you have any questions, or see any violations of the above guidelines, please notify John Lass, C.E.O. @ 221-9622 ext. 226. Thank you for working with us to build strong kids, strong families, and strong communities.